Labour, progress and payments on one record

The situation

TMH Construction executes civil work. The commercial position on that kind of job rests on two things: what was actually done on site, and what is owed to the people who did it.

Both are recorded daily, by people who are on site rather than at a desk. If those records live in separate books, reconciling them is a monthly exercise done from memory.

How they run it

• Attendance is marked against each person for the day, so the labour on a site is a record rather than a recollection.
• The daily worksheet captures the work done alongside it, so effort and output sit on the same day.
• Contractor and supplier dues are tracked in one ledger, with advances and adjustments against the party they belong to.
• Payments run through an approve and reject step, so money leaves only after someone has signed it off.

What that gives them

Labour, work done and money owed are recorded as the day happens rather than reconstructed at month end. What was done on a site and what is due against it can be answered from the same set of records.